Lyndsey Hill -Adolescent Program/Middle School Lead Teacher & Coordinator
School Hours of Operation:
School hours are 7:30 a.m. - 6:00 p.m., Monday through Friday. A separate Primary and Toddler summer camp program is offered each year if enough parents are interested in participating. Please refer to the school calendar for specific dates and holidays that the school is closed as well as for special events.
The hours for the Toddler Program are broken into three options: 1. 8:30 a.m. - 11:45 a.m. with the choice of two, three or five days. 2. 8:30 a.m. - 12:45 p.m. with the choice of three or five days. These children bring their lunch and eat with the class. 3. 8:30 a.m. - 2:45 p.m. with the choice of three or five days. These children bring their lunch, eat with the class and stay for nap time after lunch. 4. 8:30 a.m. - 5:30 p.m.
Primary Program – Half Day and Full Day: We have four Montessori Primary classes in which the Montessori curriculum hours are from 8:45 a.m. – 12:00 p.m. for the younger children, ages 3 & 4, and 8:45a.m. – 3:00 p.m. for ages 5 & 6. These are students who have demonstrated academic, social and emotional readiness. If your child is enrolled in this program, your child’s teacher will discuss his/her progress with you and advise you as to your child’s readiness to extend his/her hours to 3:00 p.m. This extension is by invitation only; the decision is made by your child’s teacher.
Primary Program – All Day and Extended Day: The Primary All-Day hours are 8:00 a.m. – 5:00 p.m. This program also provides the flexibility of students arriving as early as 7:30 a.m. and staying as late as 6:00 p.m. with an additional charge. We also offer 8:30 a.m.-3:00 p.m. for students under the age of 5, this includes lunch and nap time.
Elementary Program: Elementary hours are School-Day (8:15 a.m.- 3:00 p.m.) and All-Day (7:30 a.m. - 6:00 p.m.)
Middle School/Adolescent Program: Middle School hours are School-Day (8:15 a.m. – 3:30 p.m.)
Office Hours: During the school year, August -May, our office hours are 7:30 a.m. - 6:00 p.m., Monday through Friday. Summer office hours are 9:00 a.m. –3:00 p.m., Monday through Friday. If you need to contact the school before or after office hours, leave a message and your call will be returned during office hours.
Admission and Fees
Enrollment Forms: Enrollment forms must be completed in their entirety and returned to us by your child’s first day of attendance. These forms contain vital information that we must have in the case of an emergency in addition to important allergy information about your child. Please report any changes promptly to the office. This is especially important for changes in emergency contact numbers, as well as any changes in your child’s medical information.
Immunization Requirements: Each child must have an immunization record on file at the time of enrollment or provide a signed affidavit against such immunizations. The only acceptable immunization form is the new Georgia form 3231 revision 1/100. This form must be from your child’s pediatrician or the Health Department. There is a thirty-day grace period for receipt of immunization records upon entrance. Beyond that your child will not be permitted to attend class until we receive the correct immunization forms. These must be kept up to date. There is no grace period for updates.
Tuition & Fees: Tuition is assessed on an annual basis. VMS budgets and maintains the curriculum and the staff annually based on the number of students enrolled. The tuition, therefore, is not subject to adjustment by reduction or remission because of absence or holidays. It is understood that students are enrolled for the entire school year, or for such portion of the school year as remains after the date of enrollment.
No cash will be accepted for tuition payments. We will, however, accept a money order. Credit card payments are also accepted. There is a 3% service charge for credit card use.
Tuition is due to the office the 1st of each month and will be considered late after the 5th of each month. You will not be sent a monthly invoice. You may mail your check or drop it in the tuition box (located in the office and by front door). If you will be out of town or the school is closed at a time tuition is due, you may mail the payment in advance to avoid a late payment charge. NO POST DATED CHECKS WILL BE ACCEPTED. If the 1st or 5th falls on a weekend or day the school is closed (including extended breaks), your payment is still due by the 5th. Please do not place checks in the mailbox or give to anyone at carpool. A $40.00 per month late fee will be assessed for any payments made beyond the 5th of each month. Please be aware that there are no grace periods beyond the 5th of the month. An additional $40.00 late fee will be assessed if tuition payment is not paid by the 15th of the month. Also, each day after the 15th that tuition is not paid, there will be an additional $3.00 per day late fee incurred. A $40.00 service charge will be assessed for any returned checks. In fairness to all, we will not overlook late payments. Please keep accurate records of your tuition payments if you need them for tax purposes.
A 90-day written notice of withdrawal is required for any withdrawals. Tuition will not be refunded in the event of withdrawal without 90-day written notice.
Supply Fee: Village Montessori School has worked to keep tuition reasonable and to limit fees while providing many of the items that other schools ask parents to provide. Rather than ask parents to provide a variety of items for which you must go shopping, we ask each parent to pay a supply fee for the entire school year. This fee is due with the registration payment and covers some of the cost of consumable supplies. For the Elementary students the fee also covers workbooks and shared text books. The supply fee will be pro-rated if the student starts school after January 15th. The contract for the following school year must be signed at the same time in order to receive the pro-rated discount.
Registration Fee: There is an annual registration fee, which is non-refundable and is not applied toward regular tuition. Registration is reduced for contracts that are returned by a specified date. Contracts returned after the specified date, are subject to the standard registration fee.
Financial Aid: Village Montessori School offers financial aid scholarships through the Apogee Scholarship Fund. Please visit www.ApogeeScholarships.org for more information. In addition, the school offers some scholarships and loans to families based on financial need. If you would like to be considered, please see the office for a financial aid packet. All financial aid applications are due by April 15th.
Medication and Health
Except for first aid, personnel shall not dispense medication to a child without specific written authorization from the child’s physician and parent. Following are the guidelines and criteria for dispensing medication: VMS personnel shall only dispense prescription medications. The medication must be provided by the parent and must be accompanied by a completed authorization form (available in the office). Medication shall be in the original labeled container with child’s full name. Non -prescription or over the counter medication shall not be dispensed. VMS personnel are not permitted to dispense medication on an “as needed” basis. Authorizations to dispense medications shall be limited to two (2) weeks, unless otherwise prescribed by a physician. Authorization for medication to be administered for more than two (2) weeks must be updated every six (6) months by the child’s physician. Non-emergency injections shall only be administered by persons appropriately licensed unless the parent and physician of the child sign a written authorization for the child to self-administer the injection.
Please do not send medication to school in your child’s lunch box. Medicine is to be given to your child’s classroom staff. If any adverse reactions are noted, parents will be contacted at the phone numbers provided on personal records. PARENTS MUST ALWAYS KEEP THESE NUMBERS UPDATED.
The Georgia Department of Human Resources provides a chart of communicable disease and recommendations for exclusion of sick children from school and their readmission to school. This chart is posted in the office and will be followed.
A child shall not be accepted nor allowed to remain at the school if the child is running any fever (99-100.9 is considered a low grade fever) and/or has another contagious symptom, such as, but not limited to, a rash, vomiting, diarrhea, sore throat, or green or yellow runny nose for several consecutive days. If a child experiences any symptoms, he must remain at home 24 hours symptom free without use of medications. If a child contracts a noticeable communicable disease, it is the parents’ responsibility to notify the school. The child will not be allowed to re-enter school without a doctor’s note.
Primary & Elementary Early Arrival (7:30a.m. – 8:30a.m.)
To be able to bring your Primary child to school early, he or she must be enrolled in the extended all day program. Between 7:30a.m. - 8:00a.m., you may walk your child through the main entrance, downstairs and into the early arrival classroom. For children that arrive between 8:00a.m. and 8:30a.m., you may walk them into their class, your teacher and assistant will be there to greet them.
Gates are closed at the end of your carpool time. Anyone coming in later will have to sign in at the office and considered tardy. Three times tardy in one semester will require the child and parent to meet with teacher and administration to discuss ways to be on time. Being punctual is part of learning to be a member of a group and learning responsibility. Habitual tardiness is grounds for dismissal.
Toddler Arrival & Departure: Parents of toddlers may park their cars and walk their children into the toddler classrooms until the child is ready for carpool. The teacher will greet your child at the door. Please refrain from too much conversation as the teacher’s focus is on the child. For departure, please stay in your car for carpool.
Arrival & Departure General Procedures: 1.All children will be released to parents only or those designated on your child’s enrollment forms. If you make arrangements for someone else to pick up your child, you must: A) complete a Carpool Change Form for the office; or B) notify the school in writing or by phone, even if the alternate person is already listed on the enrollment form. Please check in with the office if you are picking your child up early, and a staff member will get your child from class.
2.Please keep conversations with office staff, teachers and other parents in the hallway to a minimum. Conversations can be disruptive to the classrooms located nearby and make it difficult to maintain a quiet atmosphere for telephone communications in the office, especially during this busy time of day.
3.Forgotten items (lunches, homework, medication, clothing, etc.) should be dropped off at the office, and a staff member will take it to your child’s class.
4.If your child is enrolled in our After-School Program, please remember to bring home all correspondence from school. For After-School dismissal please come to the front office and your child will be called up to meet you in the office.
5.Please make sure your child is buckled properly, do not exit the driveway without having your child properly restrained.
6.Children under age eight are required to be in a child safety seat or booster seat appropriate for their height and weight and used according to the manufacturer's instructions. The law also requires children under eight to ride in the rear seat. Village Montessori will only place children into appropriate car seats and never in the front seat.
7.Please refrain from the use of cell phone and smoking in the carpool line. Do not idle. Turn the engine off if you are not moving. This will help ensure the safety of our children.
8.During carpool times, please remain in the carpool line. We discourage families from parking and walking your child in or picking your child up. This encourages children to run across the active line of carpool traffic and is hazardous. If you need to come in during carpool times, first drop off or pick up your child, then pull forward, park out of the way and walk in.
9.Several factors are crucial to maintaining a steady flow during carpool time. Communication between carpool staff and parents is prohibited. If a message is essential, please proceed through the carpool lane and pull over out of the flow of traffic. Messages to the teacher or office must be written and can be handed to the person escorting your child from the car. Please place correspondence in a clearly marked envelope.
Tardiness: Young children need a dependable schedule. The classroom is a collaborative community that has a definitive schedule. It is upsetting to a child if he/she is often “out-of-sync” with the rest of the class. Please avoid unnecessary late arrivals, which can be frustrating for your child and disruptive to the class. It is vital that your child arrives to school on time. Students who are tardy must present a written note from the parent or legal guardian. More than three late arrivals will result in meeting with administration and the child’s teacher. Tardiness and absenteeism is reported daily to the front office, reported to the state, and kept on file. When your child leaves VMS this is part of the records that the new school receives. Excessive tardiness and absenteeism is also reported to the state department of Family and Children Services. Excessive tardiness is grounds for dismissal.
Absenteeism: If, for any reason, your child is not in class on a school day, a note explaining his absence must accompany your child on their return to class. Children in grades K-12 are required to be in school. Excessive absenteeism is reported to the state.
Traffic Plan During Carpool Times: During carpool times (and 10 min. prior to and after each time), the driveway is ONE-WAY only, with entry only from Steeple Run Drive and exit only onto Hwy. 92 (Woodstock Road).
Late Pick Up Policy: Out of respect for staff schedules, your child and other parents who pay for extended care, the fees for late pick-ups are designed to encourage you to be on time every day.
Fees for Late Pick Up: The following late fees will be charged for pick-up after the above times as applies to your chosen program: You will be charged $1.00 per minute. If you anticipate being more than 15 minutes late, a call is appreciated. Habitual late pick-ups will be subject to additional fees and a meeting with administration. Children who are not picked up by 3:10 or on time from extra- curricular activities will be sent to after-school and late fees will apply.
After School Program: The before and after school programs are offered as a courtesy to our working parents. It is a program that parents sign up for when enrolling. If it becomes necessary during the year and space is available parents may add this additional program. Activities and personnel needs are planned according to the number of children on the roster. Therefore, this program is not to be used on a drop in basis unless there is an emergency. In an emergency please call the school to let us know. We will be glad to help you by making an exception for emergencies and accommodate your children. Please remember it is for emergencies only. After school snacks will consist of fruits and vegetables only.
Inclement Weather: . In the event of inclement weather, watch TV 11 Alive for school closings or check their website. Our closings will also be posted on the VMS Facebook page. VMS closes or stays open independently of area county closings, so it is very important to stay informed through these means.
Classes are in session after 8:45 a.m. Parents and other visitors may not proceed past the reception desk without signing in. All Visitors to the school will sign in at the front office and wear a name tag.
Parents are encouraged to observe their child’s class as well as other classes. Observation of a class in progress is an exciting experience. However, in order to maintain the orderly environment, and out of respect for the child’s work pattern, we have certain guidelines and suggestions. Observations will begin after October 1st. Parents are welcome to observe in their child’s class; however, we ask that you please make an appointment if you wish to visit. The size of the classroom permits only two people to observe at a time. We ask that when you observe, you remain as unobtrusive as possible so the natural activities of the children can be sustained for your observation. If you have any questions arising out of your classroom observation, please feel free to schedule an appointment with your child’s teacher, as well as with our Director of Education. Prior to entering a classroom, Observation Guidelines will be given for you to read. We appreciate your cooperation in following these guidelines. There will be no routine parent observations during the first month of the school term.
Discipline and Behavior Guidelines
VMS strives to create a safe, loving and supportive environment. Our staff is highly qualified to guide and direct children along the path of development. Children will be taught what is and is not acceptable behavior and encouraged to participate in cooperative learning. Consistent guidelines will be set and discussed with the children.
The Montessori environment instills self-direction, self-motivation and self-control. The acquisition of these traits is critical to the success of the program. Our staff will guide and direct the children toward these goals of acceptable behaviors wherein the child grows in self-esteem and self-confidence. Montessori professionals are trained to redirect children’s behavior and to connect to the child’s inner interests so that he/she may express that interest in his/her daily activities. However, not all children are able to become self-directed and independent and thrive in the Montessori environment. Children who are unable to exercise self-control, despite various approaches to behavior modification, may be referred for alternative placement. . All forms of harassment and discrimination based on race, religion, national origin, ethnicity, sex, sexual orientation, age or disability are strictly prohibited. Causing physical or emotional harm to anyone, damage to property of others, or creating a hostile environment at school will not be tolerated. Reference: Thacker Montessori School Policy Discipline Policies: 1.All classroom and playground rules and procedures will be clearly outlined and explained to all students. 2.All staff will apply rules and limitations consistently. 3.All children will be treated with respect and empathy. 4.Children will be encouraged to learn to interact with respect for one another, to manage conflict and to cooperate without an adult’s direct intervention. However, if the teacher believes intervention is necessary, he/she will intervene to achieve this result. Behavior which is not acceptable and which will receive intervention when excessive or frequently repeated may include but not be limited to: Physical aggression such as hitting, kicking, biting or pushing. Purposeful destruction of the school’s or other children’s property. Excessive outbursts or frequent “temper tantrums,” such as throwing items, screaming or hurting self and others. Consistent refusal to adhere to or cooperate with teacher’s instruction or the classroom rules, schedules or procedures, especially in a manner which might create hazards for self and others.
When a child poses a threat to himself or others in the classroom, or any other behavior threatens the integrity of the classroom, the child will be sent to the office to meet with an Administrator and an incident report will be filed. Removing a child from the classroom occurs rarely; however, this action will be at the discretion of the teacher if she/he deems it necessary for the welfare of the entire classroom. If the behavior is necessary, the parents will be requested to come immediately to pick up the child. In this event, you must make arrangements to have your child picked up from school. If any of the above behaviors are frequent, parents will be consulted and suggestions for addressing these behaviors may involve contacting the Fulton County Dept. of Family and Children’s Services or the special education department in the local school system or a child psychologist or professional. Parents who enroll their children in VMS must be willing to fully cooperate in addressing the special needs of their child.
Village Montessori School retains the right to dismiss a family or student for any reason deemed appropriate by the Administration.
See your level handbook for specific discipline behavior policies.
Communication with Teachers and Staff:
Communication between parents and Village Montessori teachers and staff is crucial. If you need to speak with your child’s teacher, please e-mail directly, send in a note or call the office and leave a message to schedule an appointment. The faculty is unable to speak at length during school hours while children are present. An appointment can be set up after school.
Please remember the children require the teacher’s attention on the playground and during carpool, as well as in the classroom. These are not appropriate times to talk with staff members.
Do not solicit information about your child from any staff member other than your child’s lead teacher. It is school policy that no one on staff other than the lead teacher or an administrator communicates with parents in matters of their child’s behavior or gives advice on that subject. If you have questions or concerns about any administrative issues, please contact the office.
Please do not place items in staff mailboxes, please hand them to the front office.
Who should I ask?
If you have any questions regarding your child or your child’s classroom, please write a note or leave a message for your child’s teacher and he/she will contact you promptly.
If you have any questions regarding your tuition payment account or other program accounts, you may directly contact Debbie, our bookkeeper.
If you have any questions regarding the classroom in general, teacher, or other Montessori or education related questions, Patricia will be happy to help you.
If you have any other general questions or concern, please contact Patricia (School Director), Annmarie (School Coordinator), or Susan (Administrative Assistant).
Lending Library: VMS maintains a collection of books and articles which parents may borrow to learn more about Montessori education or parenting. Since these items are limited, please return them after one (1) week. A sign-out/sign-in sheet is provided to check out an item. Please ask for assistance from the office staff.
Volunteering: Volunteers are always welcome at VMS and there are numerous opportunities to volunteer and get involved in school activities. A volunteer form will be given out at orientation and will allow you to mark the particular areas in which you would be interested in helping. These sheets are referred to throughout the year, and we attempt to use our parent body as much as possible in various areas of expertise. If you have a skill or talent that is not listed on the sheet, please contact the office or your child’s teacher.
Volunteer Guidelines: No child’s picture or information may be submitted to be made public without prior permission from VMS administration. Notices, flyers and newsletters, written or electronic, are to be submitted to the office for review prior to distributing to parents or community. If you need to post announcements or posters please check with front office before doing so. Approved information to be distributed to staff or parents need not be mailed – we have a system set up for distribution. Please submit by Tuesday morning to go out with Thursday’s folders. Please remember confidentiality is important, do not discuss any child or family, and conduct yourself in a professional manner.
VMS Parent Association
Philosophy: The VMS parents’ association acts as a support for VMS. The Parent Association supports parents and the goals and spiritual growth of VMS.
Goals: 1. Parent support - The VMS-PA provides an opportunity for parents to not only interact in organized settings, but also an informal way for social interaction and mutual support for families with similar needs and values, with a goal of building a sense of community and providing a substitute “extended family” for our families. 2. Parent Education 3. Community Outreach 4. Growth and expansion of school or programs
Membership: All parents of children enrolled at VMS are members of the Parent Association. Meetings will be held periodically throughout the year and dues of $25.00 is requested from members. This small fee funds social events, seminars, festivals, family picnics, etc.
Fundraising at VMS: Fundraising activities are coordinated through the VMS Parent Association and are limited to the following: School Book Fairs: The money raised will be distributed evenly between our classes for classroom books. Auction/Spring Gala: This event raises money for the Village Montessori Scholarship Fund. Classes: Upper Elementary and Middle School may raise funds throughout the year for special year end trips or for the Adolescent micro-economy.
Being a Village Montessori Parent
When parents choose to enroll their children in Village Montessori School, they agree to support our mission statement, follow rules and guidelines set out in the Parent Handbook, and abide by Village Montessori policies.
We expect the following from our parents:
Make continuing efforts to understand and embrace the Montessori approach and work in partnership with the school. This includes attending parent education events and parent/teacher conferences Demonstrate respect for all adults and children, the school and the school's programs. Strive to parent according to Montessori principles. Maintain active, direct and respectful communication with the school.
As parents, you can expect the following from us:
We strive to fulfill our missions as an AMI Montessori school. We aim to maintain open, honest, timely and respectful communication with you about your child and about information affecting the school community. We strive to ensure that the environment is physically and emotionally safe and supportive, as well as aesthetically beautiful. We work hard to ensure that the school building and grounds are physically safe, secure and well maintained.
As a parent at VMS I acknowledge and agree that a positive and constructive working relationship between VMS and parents is essential to the fulfillment of the VMS educational purpose and operation. I understand, therefore, that VMS considers such relationships in enrollment or re-enrollment decisions. I further agree to support and comply with VMS rules and standards of community participation and individual conduct as outlined in the Parent Handbook and this Agreement.
As a parent at Village Montessori School I agree to the following Community Standards: •I will support the policies and procedures of VMS and work together with faculty and staff in a positive manner. •Any concerns or questions regarding classroom procedures and policies will be brought to the teacher. •Any concerns regarding school policies, procedures, curriculum, or anything about the school will be brought to the administration. •I will not gossip or spread any form of negativity regarding the school. •I will familiarize myself with AMI Montessori principles. •I will attend parent education meetings. •I will not send my child to school with outside work assignments. •I realize that my child is an individual and learns at his/her own pace therefore, I will not compare my child to others.
Village Montessori School reserves the right at its sole discretion to dismiss, or suspend any student (i.) whose conduct, behavior, or performance fails to meet the standards of VMS (ii.) whose parents/guardians exhibit inappropriate, unsupportive or disrespectful behaviors that do not meet VMS Community Standards, (iii.) who commits serious or repeated violation of VMS rules, (iv.) whose influence is considered harmful or whose presence at VMS is considered undesirable, and/or (v.) whose academic, social, psychological, medical or other needs cannot be met by VMS. VMS also reserves the right to terminate, dismiss, or suspend any student in the event of (a) any breach of this Agreement or (b) any information in the Admission Application being incorrect.